Employment Opportunity

Program Associate for American Institutions, Society, and the Public Good

Cambridge, MA

Founded in 1780, the American Academy of Arts and Sciences is a learned society and independent policy research center that conducts multidisciplinary studies of complex and emerging problems.  

This position will be working within the program area of American Institutions, Society, and the Public Good and will be focusing on the Academy’s Commission on the Practice of Democratic Citizenship. The Commission is designed to deepen the national dialogue around democratic practice by exploring civic engagement and political participation in the United States and setting out a plan of action for promoting the values and behaviors that define effective citizenship in a diverse 21st century democracy.  

Working with Academy staff, Academy members, and project committees, the Program Associate provides logistical, research, and programmatic support for the projects within the Program area.

  • Provide day-to-day administrative support, including, but not limited to, tracking project activities and progress, managing project area budgets and expenditures, coordinating production and distribution of project publications, and coordinating schedules for conference calls and meetings.
  • Communicate regularly with committee members and other project participants, Academy members, partner organizations, the program director and staff, and other Academy departments.
  • Track relevant media coverage, policy research and legislation underway at various organizations and institutions to inform internal team strategy and future project activities.
  • Support the program area’s public relations and outreach activities, including working with the Communications department to monitor policy outcomes and update website content.
  • Research and draft literature reviews, concept papers, annotated bibliographies, briefs, and correspondence to inform current and future projects.
  • Provide logistical support for conferences, meetings, events, and primary research including but not limited to preparing conference materials, processing reimbursements, and providing on-site staff support.
  • Perform simple qualitative and quantitative data analysis.
  • Assist Program Director/Program Officer with the development of the program area, including assessment of project needs and implementation of strategies to meet those needs.
  • Work closely with development office to manage grants and track schedules for grant reporting; assist with drafting and editing grant applications.
  • Assist with mentoring and onboarding of new staff.
  • Work with staff from other program areas to maintain awareness of potential areas of collaboration/cross-pollination.
  • Lead, when appropriate, minor programmatic initiatives.
  • Perform other job duties as assigned.
  • Occasional travel may be required.



  • Bachelor’s degree required and four years relevant experience or Master’s degree with two years relevant experience.
  • Experience in the study or practice of American politics, society or public policy.
  • Strong attention to detail and excellent organizational and event-management skills.
  • Strong writing, research, and proofreading/editing skills; successful grant writing experience preferred.
  • Experience with simple data analysis.
  • Experience with budget-tracking and management.
  • Ability to learn quickly, prioritize tasks, and work accurately under pressure on complex projects.
  • Display initiative, follow-through, creativity, and flexibility in a small team environment.
  • Ability to comfortably and professionally interface with a wide range of constituents, including Academy members, staff, and the public at large.
  • Ability to exhibit confidentiality and good judgment.
  • Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word), Adobe Acrobat, various document processing and database applications, and social media.