Employment Opportunity

Program Associate for Science, Engineering, and Technology

Cambridge, MA

The American Academy of Arts and Sciences seeks a Program Associate within the “Science, Engineering, and Technology” program area to play a central coordinating role in the Academy’s efforts surrounding its new Commission on Accelerating Climate Actions. As the Academy launches this multi-year initiative, the Program Associate will work with Academy staff and commission members to provide logistical, research, and administrative support.

The Academy will form a multi-year Commission dedicated to identifying salient obstacles to action and proposing policy recommendations to address these challenges. Project work will engage actors across and within sectors to identify the key shifts for meaningful action on climate change. Moreover, the Program Associate will actively participate in the program area’s activities and ongoing projects, including Building Resilient and Ethical Supply Chains for a Post-COVID World.

This position will be based at the House of the Academy in Cambridge, MA, with partial remote work scheduling available upon discussion.

Primary Responsibilities

  • Communicate regularly with Commission members and other project participants, Academy members, external stakeholders, the program director and staff, and other Academy departments.
  • Fulfill project administrative needs, including maintaining shared project files, tracking project activities and progress, and coordinating production and distribution of project publications.
  • Provide logistical support for conferences, meetings, and events. Coordinate scheduling, prepare relevant materials, and provide on-site and virtual staff support.
  • Lead, when appropriate, programmatic and research initiatives, including secondary research, data analysis and literature reviews.
  • Draft and edit talking points, briefings, and other written materials.
  • As appropriate, contribute to research and drafting of reports.
  • Update website content with relevant project materials.
  • Maintain and process external contracts, agreements, invoices, and reimbursements.
  • Assist with mentoring and onboarding of new staff.
  • Work with staff from other program areas to maintain awareness of potential areas of collaboration.
  • Perform other job duties as assigned.
  • Occasional travel (up to 25%) required once public health guidelines allow.


  • Bachelor’s degree OR equivalent experience.
  • Excellent organizational skills, an acute attention to detail, and follow through on tasks.
  • Ability to be flexible, learn quickly, seek creative solutions, pivot when needed, and work accurately under pressure on complex, highly publicized projects.
  • Strong writing, proofreading, research (for briefings, verifying accuracy of details, and citation formatting) and editing skills.
  • Experience with budget-tracking and project management.
  • Ability to comfortably and professionally communicate with a wide range of audiences, including Academy members, staff, and the public at large.
  • Outstanding communication, relationship building, and interpersonal skills.
  • Ability to exhibit confidentiality and good judgment.
  • Scientific research and analysis a plus.
  • Experience in Microsoft Office (Excel, PowerPoint, Word), Adobe Acrobat, Salesforce, Google Analytics, and/or social media a plus.
  • Interest in science policy and science communication a plus.