Not-for-Profit Library and Archives Organizations and Their Revenues
- In 2012, 2,456 not-for-profit library and archives organizations had gross receipts of at least $50,000. Median revenues for organizations in this category were $175,334 (Indicator IV-23a).
- Both the number and revenues of library and archives organizations approximately doubled from 1989 to 2009 (peaking at 2,575 organizations and $3.2 billion) before declining slightly in 2012 (to 2,456 organizations with $3.1 billion in revenues).
- The median age of library and archives organizations (as measured by the number of years since an organization received federal tax-exempt status) was 28 years—slightly above the median for all not-for-profit humanities organization types considered together (25 years).
* Organizations whose gross receipts were $50,000 or more. Years are “circa” years, a concept developed by the collector of these data to compensate for the often substantial lag between the end of organizations’ fiscal year and their filing of IRS Form 990, the annual financial report required of all public charities—and the source of the data presented in this indicator. For more on circa years and the rationale for excluding organizations with gross receipts of less than $50,000, see “About the Data.”
Source: Original analysis by the Humanities Indicators of data culled from the Internal Revenue Service Form 990 Return Transaction Files by the Urban Institute’s National Center for Charitable Statistics. Revenues were adjusted for inflation using the Gross Domestic Product Implicit Price Deflators produced by the U.S. Department of Commerce’s Bureau of Economic Analysis (annual deflators, vintage 3/27/2015; http://research.stlouisfed.org/fred2/series/GDPDEF/downloaddata, accessed 4/6/2015).
The not-for-profit organizations that are the focus of this indicator are all IRS-designated 501(c)(3) public charities. As the IRS explains: “A private foundation is any domestic or foreign organization described in section 501(c)(3) of the Internal Revenue Code except for an organization referred to in section 509(a)(1), (2), (3), or (4). In effect, the definition divides section 501(c)(3) organizations into two classes: private foundations and public charities. Generally, organizations that are classified as public charities are those that . . .
- Have an active program of fundraising and receive contributions from many sources, including the general public, governmental agencies, corporations, private foundations or other public charities,
- Receive income from the conduct of activities in furtherance of the organization’s exempt purposes, or
- Actively function in a supporting relationship to one or more existing public charities.
Private foundations, in contrast, typically have a single major source of funding (usually gifts from one family or corporation rather than funding from many sources) and most have as their primary activity the making of grants to other charitable organizations and to individuals, rather than the direct operation of charitable programs” (http://www.irs.gov/Charities--Non-Profits/Charitable-Organizations/Public-Charities, accessed 5/29/2015).
The data that are the basis of the analysis presented here were culled by the Urban Institute’s National Center for Charitable Statistics (NCCS) from the IRS Form 990 Return Transaction Files. In the earlier years for which data are presented here—1989, 1994, 1999, and 2004—the IRS required that every tax-exempt public charity with typical gross receipts of $25,000 or more complete the Form 990 annually. Using the form, charities described their financial condition, activities, and key personnel. The IRS has since changed its rules with regard to which organizations must file and how much financial information they must provide. To ensure the comparability of data for earlier years with data for 2009 and 2012, the Humanities Indicators (HI) limited the updated analysis to organizations whose gross receipts were typically $50,000 or more.
In analyzing the information supplied by organizations on their Form 990s, the NCCS employs the National Taxonomy of Exempt Entities (NTEE), a widely used categorization scheme developed by NCCS to distinguish among the various kinds of organizations on the basis of their primary mission. While the NTEE includes a category for the humanities, other types of organizations that the HI consider to fall within this category, such as humanities-focused museums and libraries, are classified separately within the NTEE. In 2005, at the request of the HI’s data analysis team, the NCCS assembled information on all tax-exempt humanities organizations that fall within the HI’s purview* at five-year intervals going back as many years as the NCCS database permitted. This yielded data for a 15-year period extending from 1989 to 2004. The recent update of this indicator involved adding two data points (2009 and 2012) and also data for certain organizations that were not captured as part of the first analysis, including adult literacy organizations and heritage language schools.
The data presented here are for “circa” years, a concept developed by NCCS to compensate for the often substantial lag between the end of organizations’ fiscal year and their filing of IRS Form 990. Connect Northern Virginia, provides a helpful explanation of the circa year and the timing challenge it is designed to address: “The time lag from when an organization’s fiscal year ends to when the IRS processes the return for that fiscal year is normally at least 1 year, but is often as much as 3–5+ years for any number of reasons. During any given year the IRS will process returns for tax periods ending 6 months ago to 10+ years ago. For this reason NCCS has found that it takes at least 3 years or more for enough return data to become available to adequately represent a specific tax year or fiscal year. To overcome this lag the . . . files are based on circa year periods. The range of the circa year period is limited to fiscal periods starting in the most recent calendar year, plus the prior two calendar years. For example, the first round of records selected for . . . 2007 will be limited to fiscal years starting in 2007, then we [NCCS] add returns starting in 2006 for any missing organizations, then add missing returns starting in 2005 for any remaining. In other words, . . . 2007 will contain returns for tax years beginning Jan 1, 2005, through December 31, 2007” (http://www.connectnorthernvirginia.org/knowledgebase/detail.php?linkID=902category=84xrefID=3540, accessed 5/29/2015).
* For an inventory of the kinds of institutions and groups considered “humanities organizations” for the purpose of this indicator, as well as examples of the types of organizations included in each of the broad categories of humanities organizations, see “What Is a ‘Humanities Organization’?” The humanities not-for-profit sector as defined here does not include private not-for-profit general educational programs or institutions.